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Guide for Foreign Individuals

Definition

You have identified as a Foreign Individual because you are an individual who has not been granted United States permanent residence as demonstrated by your tax documentation and you are being paid as a foreign individual. This guide provides clear information on how to complete the supplier registration process for Foreign Individuals, as well as how to modify your information when needed. 

How does the process work?

To become an Â鶹ֱ²¥ supplier, please request a supplier invitation from the department to whom you will be providing goods or services. You will receive an email notification inviting you to register as a new Â鶹ֱ²¥ payee.

Once you receive the invitation, you will first create a PaymentWorks account and then complete the Â鶹ֱ²¥ registration. Â鶹ֱ²¥ will then verify the information you submitted. If at any point you have questions, please contact us at vendor_onboarding@southalabama.edu. We will be happy to assist you with any questions or concerns you may have.

Follow the instructions below to create your PaymentWorks account. If you already have a PaymentWorks account, skip to step 3 to complete the Â鶹ֱ²¥ Registration form.

STEP 1: Gather Information

DESCRIPTION REQUIRED OPTIONAL
TIN Type: Social Security Number (SSN), Individual Taxpayer Identification Number (ITIN) or Foreign Tax ID X  
Legal Name  X  
Tax Number or Social Security Number X  
Tax Classification Other Description X  
W-8BEN X  
Full Name or DBA (Doing Business As) X  
Business Phone Number X  
Preferred Email X  
Website   X
Description of Goods or Services X  
Primary Full Business Address X  
Remittance Address X  
Supplier Category    
Additional Tax Information if traveling to the U.S.    
Conflict of Interest Information X  
Payment / Banking Information X  
Accounts Receivable Contact Information X  

If your country does not require a Foreign Tax ID Number, please contact vendor_onboarding@southalabama.edu to receive a unique identifier.

STEP 2: Create a PaymentWorks Account

  1. Click on the link listed in the email invitation, which will take you to the PaymentWorks platform. 
  2. Click on Join Now. 
  3. Enter the following information:
    • First name
    • Last name
    • Phone number
    • Email address -This will be your PaymentWorks login credentials.
    • Password
  4. Click on Join Now.
  5. Confirm your email address using the instructions in the activation email sent by PaymentWorks.
  6. Click on Sign In.
  7. Log in with your newly created PaymentWorks credentials. This will bring you to the Â鶹ֱ²¥ registration form. 

STEP 3: Complete the USA Registration Form

  1. Log into PaymentWorks with your credentials. 
  2. Click on the Connect tab.
  3. Use the information collected during step 1 to enter your information on the University of Â鶹ֱ²¥ Alabama Registration form.
  4. Select a payment method from these options:
    • Wire
  5. Click on Submit.

Vendor Help

TOPIC RESOURCES
Account Help
Banking Help
Support Help
Tax Help
Updates Help

Additional Guidance

TOPIC TOPIC
Email PaymentWorks allows only one account per email address.
Payment Payment is not disbursed through PaymentWorks. It is a tool to collect vendor information and update as needed.
Updates Contact supplier onboarding if updating TIN, Legal Name in PaymentWorks. We need to verify this information.
Users If you create an account with a different email address than the one the invite was sent to, please email us at vendor_onboarding@southalabama.edu to let us know.